Privacy Policy


GDPR: DATA PRIVACY NOTICE FOR CLIENTS AND SUPPLIERS

Introduction

This policy (together with our terms of use [https://kb.givenergy.cloud/category.php?id=12] and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).

  1. Definitions

Data controller - A controller determines the purposes and means of processing personal data.

Data processor - A processor is responsible for processing personal data on behalf of a controller.

Data subject – Natural person

Categories of data: Personal data and special categories of personal data

Personal data - The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.

Special categories personal data - The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.

Processing - means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Third party - means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

  1. Who are we?

[Carl Pote] is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: [contact-us@givenergy.co.uk]. For all data matters contact [CARL POTE].

 

  1. The purpose(s) of processing your personal data

We use your personal data for the following purposes:

[Insert relevant PURPOSEs]

  1. The categories of personal data concerned

With reference to the categories of personal data described in the definitions section, we process the following categories of your data:

[We have obtained your personal data from [INSERT DETAILS] and [STATE Whether it came from publicly accessible sources AND IF SO, SPECIFY.]]

  1. What is our legal basis for processing your personal data?
  2. Personal data (article 6 of GDPR)

Our lawful basis for processing your general personal data:

Consent of the data subject;

*include a gdpr consent form

 

Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract

[If so, insert type of contract]

 

Processing necessary for compliance with a legal obligation

[Insert details WHERE RELEVANT]

 

Processing necessary to protect the vital interests of a data subject or another person

 

 

Processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

 

 

Processing necessary for the purposes of the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the data subject

[IF RELYING ON LEGITIMATE INTERESTS, PLEASE INSERT the DETAILS]

 

[*YOU NEED TO IDENTIFY ONE LAWFUL BASIS FOR EACH PURPOSE OF PROCESSING. Tick more than one box, if more than one applies BUT INDICATE WHICH PURPOSE IT REFERS TO..]

 

 

 

 

 

  1. Special categories of personal data (article 9 of GDPR)

[*IF YOU PROCESS SPECIAL CATEGORIES OF DATA, YOU MUST SATISFY AT LEAST ONE CONDITION UNDER ARTICLE 6 AND AT LEAST ONE CONDITION UNDER ARTICLE 9 AS LISTED BELOW. DELETE THIS SECTION IF YOU DO NOT PROCESS SPECIAL CATEGORIES OF DATA.]

Our lawful basis for processing your special categories of data:

Explicit consent of the data subject

[include the GDPR: consent form]

 

Processing necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement

 

 

Processing necessary to protect the vital interests of a data subject or another individual where the data subject is physically or legally incapable of giving consent

 

 

Processing carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided that the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent

 

 

Processing relates to personal data manifestly made public by the data subject

 

 

Processing necessary for the establishment, exercise or defence of legal claims or where courts are acting in their judicial capacity

 

 

Processing necessary for reasons of substantial public interest on the basis of EU or Member State law

 

 

Processing necessary for reasons of preventative or occupational medicine, for assessing the working capacity of an employee, medical diagnosis, the provision of health or social care or treatment or management of health or social care systems and services on the basis of EU or Member State law or a contract with a health professional

 

 

Processing necessary for the reasons of public interest in the area of public health

 

 

Processing necessary for archiving purposes in the public interest, or scientific and historical research purposes or statistical purposes

 

 

[*TICK MORE THAN ONE BOX, IF MORE THAN ONE APPLIES BUT INDICATE WHICH PURPOSE IT REFERS TO..]

More information on lawful processing can be found on the ICO website

  1. Sharing your personal data

Your personal data will be treated as strictly confidential, and will be shared only with [categories of recipients].

  1. How long do we keep your personal data?

[We keep your personal data for no longer than reasonably necessary for a period of [insert relevant period] in order to [insert sufficient reason for retaining personal data]. Examples include: in case of any legal claims/complaints; for safeguarding purposes etc.]

OR

[We keep your personal data for no longer than reasonably necessary and we only retain your data for the following purposes and use the following criteria to determine how long to retain your personal data [insert relevant purposes and criteria for retention.]

 

  1. Providing us with your personal data

[You are under no statutory or contractual requirement or obligation to provide us with your personal data. But failure to do so will have the following consequences [INSERT DETAILS].]

OR

[We require your personal data as it is a [statutory] [or contractual requirement], [or a requirement necessary to enter into a contract.]

Or

[You are under an obligation to provide your personal data to us as [INSERT REASON].

If you fail to adhere the consequences will be [INSERT DETAILS].

 

  1. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  1. Transfer of Data Abroad

[we do not transfer personal data outside the eea.]

Or

[If personal data is to be transferred outside the Eea, include details of the countries and of the relevant safeguards that you have implemented.]

  1. Automated Decision Making

[WE DO NOT USE ANY FORM OF AUTOMATED DECISION MAKING IN OUR BUSINESS.]

OR

[provide details of any automated decision making (INCLUDING PROFILING), state how decisions are made, the significance and consequences of the processing for the individual.]

  1. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.

  1. Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

  1. How to make a complaint

To exercise all relevant rights, queries or complaints please in the first instance contact our [Carl Pote] on [CONTACT-US@GIVENERGY.CO.UK].

If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.

 



Article ID: 34
Created: January 7, 2021
Last Updated: January 7, 2021
Author: Adam Reynolds

Online URL: https://kb.givenergy.cloud/article.php?id=34