GDPR: DATA PRIVACY NOTICE FOR CLIENTS AND SUPPLIERS
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
Data controller - A controller determines the purposes and means of processing personal data.
Data processor - A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data - The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data - The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing - means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party - means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
[Carl Pote] is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: [email@example.com]. For all data matters contact [CARL POTE].
We use your personal data for the following purposes:
[Insert relevant PURPOSEs]
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
[We have obtained your personal data from [INSERT DETAILS] and [STATE Whether it came from publicly accessible sources AND IF SO, SPECIFY.]]
Our lawful basis for processing your general personal data:
[*YOU NEED TO IDENTIFY ONE LAWFUL BASIS FOR EACH PURPOSE OF PROCESSING. Tick more than one box, if more than one applies BUT INDICATE WHICH PURPOSE IT REFERS TO..]
[*IF YOU PROCESS SPECIAL CATEGORIES OF DATA, YOU MUST SATISFY AT LEAST ONE CONDITION UNDER ARTICLE 6 AND AT LEAST ONE CONDITION UNDER ARTICLE 9 AS LISTED BELOW. DELETE THIS SECTION IF YOU DO NOT PROCESS SPECIAL CATEGORIES OF DATA.]
Our lawful basis for processing your special categories of data:
[*TICK MORE THAN ONE BOX, IF MORE THAN ONE APPLIES BUT INDICATE WHICH PURPOSE IT REFERS TO..]
More information on lawful processing can be found on the ICO website.
Your personal data will be treated as strictly confidential, and will be shared only with [categories of recipients].
[We keep your personal data for no longer than reasonably necessary for a period of [insert relevant period] in order to [insert sufficient reason for retaining personal data]. Examples include: in case of any legal claims/complaints; for safeguarding purposes etc.]
[We keep your personal data for no longer than reasonably necessary and we only retain your data for the following purposes and use the following criteria to determine how long to retain your personal data [insert relevant purposes and criteria for retention.]
[You are under no statutory or contractual requirement or obligation to provide us with your personal data. But failure to do so will have the following consequences [INSERT DETAILS].]
[We require your personal data as it is a [statutory] [or contractual requirement], [or a requirement necessary to enter into a contract.]
[You are under an obligation to provide your personal data to us as [INSERT REASON].
If you fail to adhere the consequences will be [INSERT DETAILS].
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
[we do not transfer personal data outside the eea.]
[If personal data is to be transferred outside the Eea, include details of the countries and of the relevant safeguards that you have implemented.]
[WE DO NOT USE ANY FORM OF AUTOMATED DECISION MAKING IN OUR BUSINESS.]
[provide details of any automated decision making (INCLUDING PROFILING), state how decisions are made, the significance and consequences of the processing for the individual.]
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
To exercise all relevant rights, queries or complaints please in the first instance contact our [Carl Pote] on [CONTACT-US@GIVENERGY.CO.UK].
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.
|Posted by: Adam Reynolds - January 7, 2021. This article has been viewed 353 times.|
|Online URL: https://kb.givenergy.cloud/article.php?id=34|
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